Reporting wages

Report the wages of your employees within five days of them being paid. You do not need to report the wages to Varma separately. We will receive earnings data for the calculations of insurance contributions and pensions directly from the Incomes Register.

1. Acquire Suomi.fi e-Authorisation. Make sure that the authorised signatories are up to date in the Trade Register. Read more about e-Authorisation on the Tax Administration's website. If you report income data directly from your payroll administration system, you will also need a digital certificate to use the Incomes Register’s technical interface. Read more about the certificate on the Tax Administration's website.
2. Take out TyEL insurance with Varma. When reporting wages, use Varma's pension insurance policy number. It starts with 55- and it is 11 digits long.
3. Report the wages to the Incomes Register within five days of each pay day. Learn more about reporting on the Incomes Register's website.
4. Correct any errors in the wages directly to the Incomes Register. Neither the Incomes Register nor Varma has no right to correct the reports the employer has made. Report to Varma only corrections to wages paid prior to 2019.

Report wages to the Incomes Register within five days of the payday. The payday means the day on which the pay is in the employee’s bank account. You can also report the wages to the Incomes Register ahead of time, no earlier than 45 days before the payday.

The five days also include Saturdays, Sundays and other public holidays. If the deadline for submitting the payroll information falls on a Saturday, Sunday or other public holiday, you may submit the information on the next banking day.

Late reporting can lead to the accrual of insurance contribution interest (4.10% in 2024) on the TyEL contribution. As from 1 January 2021 the Finnish Tax Administration will impose late-filing penalty for delayed Incomes Register reports.

Check the Tax Administration’s instructions on how to report fringe benefits to the Incomes Register:

Detailed guidance on reporting fringe benefits

Remember to also report the date when a retiring employee’s employment ends to the Incomes Register. If you report wages of a retiring employee more than once a month, include the ending date in each report. Even though the employment ending date is voluntary information in the Incomes Register, we always require this information in order to grant old-age pension.

We receive the earnings data of an employee who is retiring directly from the Incomes Register. You do not need to report the wages separately to Varma.

How to report retirement to the Incomes Register?

A temporary employer is an employer that doesn't need a TyEL insurance contract.

An insurance contract is not needed if the employer

• doesn't employ regular staff, and
• pays less than 9 822 euros worth of wages within 6 months (2024).

Nonetheless, all wages have to be reported to the Incomes Register and the TyEL contribution has to be paid. You can report the wages to the Incomes Register using the free-of-charge Palkka.fi service (in Finnish and Swedish) or a commercial payroll service such as Palkkaus.fi (in Finnish).

• If you use the Incomes Register's upload service or report wages straight from your payroll system, use Varma's company ID 55 and the temporary employer's pension insurance number 55-3999990D.
• If you use the Palkka.fi service, choose Varma as the insurance company on the drop-down list on the online form. You don't need to type the company ID or the insurance number separately.

We will invoice the TyEL contribution based on the report you made to the Incomes Register.

Learn more about reporting wages as a temporary employer on the Incomes Register's website